Absentee Voting

PLEASE NOTE:  AN ABSENTEE BALLOT CANNOT BE HAND-CARRIED OUT OF THE OFFICE UNLESS THE VOTER QUALIFIES FOR AN EMERGENCY BALLOT.  OTHERWISE IT MUST BE MAILED TO THE VOTER 

Eligibility   

Absentee ballots are available for all elections to voters who are disabled, out of town on Election Day, or have a religious belief preventing them from voting at their polling place.

Due to the COVID-19 pandemic, a new law was passed.  It is the opinion of the MA Election’s Division that you qualify for an absentee ballot due to physical disability if:

  • You are ill;
  • You are confined to your home because you may transmit infection; or
  • You cannot leave your home because you are a member of a population vulnerable to illness;
  • You are staying in your home or avoiding your polling place as a precautionary measure in response to COVID-19.

How to Apply

The voter or voter’s family member may download an absentee ballot application or write a request and send it to the City Clerk’s office by email to votewestfield@cityofwestfield.org , by fax to 413-564-3114, by mail to: City Clerk, 59 Court St, Westfield, MA 01085 or by hand-delivery by placing it into the black drop box located outside of City Hall.   When submitting applications or written requests by e-mail, the signature of the person requesting the ballot must be visible; cursive font or electronic signature attachments are UNACCEPTABLE.  Also, if the application or written request is being submitted by e-mail, a scanned copy of the request must be attached.  The written request for an absentee ballot must include all of the following:  full name of voter, legal voting address, mailing address (if different), indicate date of election or all elections for current year and hand-written signature.

The deadline to request an absentee ballot by mail will be 5 p.m. on the 4th business day before an election.  For more information on your ballot delivery and reception, you may use the track your ballot site (for State Elections ONLY).

Please note that absentee ballot applications expire at the end of each calendar year. If you are a voter with a permanent physical disability, you may file a doctor’s note to that effect with the City Clerk’s Office. Voters with permanent physical disabilities are sent absentee ballot applications at the beginning of each year, to be completed, signed and returned to the City Clerk’s office.

Please contact the City Clerk’s office with questions or concerns by email votewestfield@cityofwestfield.org or by phone at 413-572-6266.

Emergency Ballot

If you have been admitted to a healthcare facility within 7 days of an election, or you have been instructed by a medical professional or public health official to self-quarantine in your home within 7 days of an election, you may use the absentee ballot application to designate someone to pick up your emergency absentee ballot, deliver it to you, and return it to the  Westfield City Clerk's Office.  You may submit the completed and signed absentee ballot application by email (m.colon@cityofwestfield.org), fax (413-564-3114) or in person (please call 572-6266 to make arrangement).

There is no deadline to submit an application for an emergency ballot, but your ballot must be returned to your local election office by the close of polls.

Absentee Voting In Person 

Westfield City Hall is currently closed to the public, therefore, voters who wish to vote by absentee in person must make an appointment.  Absentee voting in person for the November 3rd State Election will be held on, Monday, November 2nd from 9 am to 12 pm.  Please contact the City Clerk's office at 572-6266 or via email at m.colon@cityofwestfield.org to schedule an appointment.  Appointment slots are limited and will be made on a first call, first serve basis.

Absentee Ballots are Counted

Except for ballots which are rejected as defective or incomplete, all absentee ballots are cast and counted by the poll workers on Election Day. Absentee ballots are included in the final tallies, and are counted whether or not an election contains a close race.